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Agendas and Minutes

Council Meetings are held on the first Tuesday of the month starting at 9:00 a.m. and the third Tuesday of the month starting at 6:30 p.m. - with the exception to the meetings in July and August, which are held on the second Tuesday of the month at 9:00 a.m.

Location: In-person, in Council Chambers, at the Township Office unless posted otherwise.

 All meetings (unless stated otherwise) will be streamed live on our YouTube channel.

2024 Council Meeting Dates

Council Meeting Date Agenda Minutes

January 9, 2024 - 9:00 a.m.

Agenda Summary

YouTube Live - Part 1

YouTube Live - Part 2

Agenda Minutes

January 23, 2024 - 6:30 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

February 6, 2024 - 9:00 a.m.

YouTube Live

Agenda Minutes

February 20, 2024 - 6:30 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

March 5, 2024 - 9:00 a.m.

Agenda Summary

YouTube Live - Part 1 & Part 2

Agenda Minutes

March 19, 2024 - 6:30 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

April 2, 2024 - 9:00 a.m.

Agenda Summary

YouTube Live

Agenda Minutes

April 16, 2024 - 6:30 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

May 7, 2024 - 9:00 a.m.

Agenda Summary

YouTube Live

Agenda Minutes

May 21, 2024 - 6:30 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

June 4, 2024 - 6:30 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

June 18, 2024 - 6:30 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

July 9, 2024 - 9:00 a.m.

Agenda Summary

YouTube Live - First Half

YouTube Live - Second Half

Agenda Minutes

August 13, 2024 - 9:00 a.m.

Agenda Summary

YouTube Live - First Half

YouTube Live - Second Half

Agenda Minutes

September 3, 2024 - 9:00 a.m.

Agenda Summary

YouTube Live

Agenda Minutes

September 17, 2024 - 6:30 p.m. - Agenda Includes Ward Boundary Review Public Meeting starting at 6:50 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

October 1, 2024 - 9:00 a.m.

Agenda Summary

YouTube Live

Agenda Minutes
October 15, 2024 - 6:30 p.m. Agenda Minutes
November 5, 2024 - 9:00 a.m. Agenda Minutes
November 12, 2024 - 6:30 p.m. *2025 Special Budget Meeting    

November 19, 2024 - 6:30 p.m.

Agenda Minutes

November 26, 2024 - 9:00 a.m. *2025 Special Budget Meeting

Agenda Minutes

December 3, 2024 - 9:00 a.m.

Agenda

Minutes

December 17, 2024 - 6:30 p.m.

Agenda Minutes

 

Council Meeting Date Agenda Minutes

January 10, 2023 - 9:00 a.m. - Strategic Planning/Visioning 

Agenda Summary

Agenda Minutes

January 17, 2023 - 6:00 p.m.* - Budget Meeting

*Note special time

Agenda Summary

Agenda Minutes

January 24, 2023 - 7:00 p.m.

Agenda Summary

Agenda Minutes

February 7, 2023 - 9:00 a.m.

Location: Mount Elgin Community Centre, 333204 Plank Line

Agenda Summary

Agenda Minutes

February 21, 2023 - 6:00 p.m.*

*Note special time and location

Location: Mount Elgin Community Centre, 333204 Plank Line
Agenda Summary

Community Conversations Poster

Agenda Minutes

March 7, 2023 - 9:00 a.m.

Note: Community Conversations (Strat Plan) to follow at

Beachville Legion at 1:30 p.m.

Agenda Summary

Agenda  Minutes

March 21, 2023 - 6:00 p.m.*

*Note special time and location

Location: Brownsville Community Centre, 292240 Culloden Line

Community Conversations to follow at 7:30pm (Strat Plan)

Agenda Summary

Agenda Minutes

April 4, 2023 - 9:00 a.m.

Agenda Summary

Agenda Minutes

April 18, 2023 - 7:00 p.m.

Location: Mount Elgin Community Centre, 333204 Plank Line

Agenda Summary

Agenda Minutes

May 2, 2023 - 9:00 a.m.

Agenda Summary

YouTube Live

Agenda Minutes

May 16, 2023 - 7:00 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

June 6, 2023 - 9:00 a.m.

Agenda Summary

YouTube Live

Agenda Minutes

June 20, 2023 - 7:00 p.m.

Agenda Summary

YouTube Live

Agenda Minutes

June 27, 2023 - 6:00 p.m. - Strategic Planning/Visioning

Agenda Minutes

July 11, 2023 - 9:00 a.m.

Agenda Summary

YouTube Live

Agenda Minutes

August 8, 2023 - 9:00 a.m.
Agenda Summary
YouTube Live

Agenda Minutes

September 5, 2023 - 9:00 a.m.
YouTube Live

Agenda Minutes

September 19, 2023 - 6:30 p.m.*
Location: Mount Elgin Community Centre, 333204 Plank Line
*Note: special time and location
Agenda Summary
YouTube Live

Agenda Minutes

October 3, 2023 - 9:00 a.m.
Agenda Summary
YouTube Live

Agenda Minutes

October 17, 2023 - 7:00 p.m.
Agenda Summary
YouTube Live

Agenda Minutes

November 7, 2023 - 9:00 a.m.
Agenda Summary
YouTube Live

Agenda Minutes

November 14, 2023 - 9:00 a.m. - Special Budget Meeting

YouTube Live - First Half

YouTube Live - Second Half

Agenda Minutes

November 21, 2023 - 6:30 p.m.*
*Note special time

Agenda Summary

YouTube Live

Agenda Minutes

November 28, 2023 - 6:30 p.m.* - Special Budget Meeting
*Note special time

YouTube Live

Agenda Minutes

December 5, 2023 - 9:00 a.m.

Agenda Summary

YouTube Live

Agenda Minutes

December 6, 2023 - 4:30 p.m.* - Special Council Meeting

at the Call of the Chair (Appointment of Acting/Interim Fire Chief)

*Note: this meeting will take place virtually via Zoom

Agenda Minutes

December 19, 2023 - 7:00 p.m.

YouTube Live

Agenda Minutes

Correspondence to Council can be sent to the Township Office, 312915 Dereham Line, Mount Elgin ON, NOJ 1N0 to the attention of the Clerk or e-mailed to: clerk@swox.org

If you have a concern or need a decision of Council on a particular matter, you have the right to appear as a delegation at a meeting with Councillors to discuss your concerns.

If you have a concern about something happening in the Township, contact Township Staff to discuss the issue before registering as a delegation. Some concerns can be addressed by staff without having to go to Council for a decision and may lead to more rapid resolution of your concerns.

If your issue cannot be resolved by staff, staff can then advise you of the next steps to address your concerns, which may include appearing before Council.

Anyone who wishes to make a presentation to Council is required to complete a Delegation Request Form. If there are multiple delegates wishing to address an issue, the Clerk may encourage them to select one spokesperson to present their views within the allotted time frame. Any documentation to be presented should be delivered to the Township by the Wednesday prior to the meeting for inclusion in the distributed Council Agenda package. Please note that correspondence intended for Council is generally received as public information which is subject to the Municipal Freedom of Information and Protection of Privacy Act. Any person submitting correspondence shall advise the Clerk of any confidential items and the general nature of the confidentiality.

Delegations are generally scheduled for up to 15 minutes.  Following parliamentary rules of procedure, as a delegation, you should not speak disrespectfully of any person, use offensive words, speak on any subject other than the subject for which you have received approval, disobey any decision of the Mayor, or enter into cross debate with other delegations, staff, or Members of Council.

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