Bids and Tenders
Purchasing and Procurement
The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs. When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.
We do not discriminate in favour of any particular type of supplier. When examining prices, quotes, and tenders; consideration is given to several factors including price, quality, performance, services offered, and delivery.
Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services. The Township's procurement procedures are determined by the Purchasing By-Law (No. 56-2015, as amended) which has been approved by Township Council and is mandatory for all Township Departments.
In accordance with the Township's Purchasing Policy, the Township reserves the right to accept or reject any bid. The work to be done (under the specifications listed for the tender) consists of supplying all labour, materials, and equipment to construct the work as outlined on the drawing(s) unless noted otherwise. The Form of Tender and Agreement lists which materials are to be supplied by the contractor. The Tenderer must satisfy themselves that they understand the meaning and intent of the drawings and specifications before submission of the tender.
Notice of Participation in Cooperative Buying Group(s)
This is a public notification that, as authorized by Council, effective January 21, 2025, the Township of South-West Oxford is a participating agency in one or more procurements conducted by the following cooperative buying group(s). For further information and access to notices, please review the websites below:
- Complete Purchasing Services
- Elgin Middlesex Oxford Purchasing Cooperative (EMOP)
- Ontario Education Collaborative Marketplace (OECM)
- Ministry of Government and Consumer Services (MGS/Supply Ontario)
- Ministry of Public and Business Service Delivery (MPBSD)
- Local Authority Services (LAS)
- Canoe Procurement Group of Canada
This notice is provided in accordance with the requirements under the Canadian Free Trade Agreement (CFTA).
Health and Safety Policies
All contractors performing work on Township-owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities and Duties Tendered". Before performing any work for the Township on Township-owned lands, successful bidders must submit a signed copy of Procedure #25.
Active Bids, Tenders, and Sales
Occasionally the municipality has surplus goods for sale. In fairness to the Township's ratepayers, the Township endeavors to achieve best value in the sale of all municipally-owned items. Tenders received after the submission date and time will not be considered and will be returned unopened to the bidder.
The Township is currently accepting tender applications for lawn maintenance, grass cutting and trimming, in areas within the Municipality for a two (2) year term.
For the first year of this contract, the successful contactor will be on probation. The lowest or any quotation will not necessarily be accepted. The Township of South-West Oxford reserves the right to award the contract in any manner it may choose and to accept or reject any bid.
All sealed tenders must be clearly marked as to the contents and submitted to:
Adam Prouse
Works Superintendent
Township of South West Oxford
312915 Dereham Line, Mt. Elgin ON
Tenders will be received until Thursday, Feb 20, 2025 at 11:00 am, local time. Tenders will be received at the Municipal office located at 312915 Dereham Line, Mt. Elgin, ON.
View the Maps - Document 1 & Document 2
Any and all proposals received after the indicated closing date and time will not be accepted and will remain unopened.
This Request for Proposal is being issued by the Township of South-West Oxford for:
Telecommunications Installation (Beachville Service Area)
Design, Supply, Installation and Operation of fiber telecommunications
(Beachville Road and Surrounding Areas within the geographic limits of the Township of South-West Oxford)
View and Print the RFP Document Package
Beachville Service Area Layout
RFP Issue Date: December 9th, 2024
The deadline for all queries and questions is 12:00 p.m. (local time) Monday, January 27th, 2025.
Sealed proposals will be accepted no later than 12:00 P.M. (local time) Thursday, January 30th, 2025.
The SEALED envelope should clearly be marked as follows:
Township of South-West Oxford
312915 Dereham Line, R. R. #1
Mount Elgin, Ontario
N0J 1N0
Attention: Mary Ellen Greb, Chief Administrative Officer
“Supply and installation of fiber telecommunications within Beachville Service Area”
Emailed proposals will be accepted no later than 12:00 P.M. (local time) Thursday, January 30th, 2025 to cao@swox.org.
Any and all proposals received after the indicated closing date and time will not be accepted and will remain unopened.
Recently Closed Bids and Tenders
This request for tender closed on Wednesday, October 23rd, 2024 at 12:00 p.m. EST local time.
At their meeting on November 5, 2024, Council of the Township passed the following resolution:
RESOLVED that the Council of the Township of South-West Oxford receive report DD 05-2024: Confirmation of Drainage Tender for the Strik Municipal Drain 2024 as information;
AND FURTHER THAT the tender submitted by TAS Excavating & Rentals Ltd. in the amount of $239,599.14 plus HST ($270,747.02 including HST) for the construction of the Strik Municipal Drain 2024 be approved.
View and Print the Unofficial Results
View and Print the Tender Document
Questions should be directed to Drainage Superintendent, Daniel Leduc: drainage@swox.org or 519-485-0477 ext. 7033.