Bids and Tenders
Purchasing and Procurement
The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs. When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.
We do not discriminate in favour of any particular type of supplier. When examining prices, quotes, and tenders; consideration is given to several factors including price, quality, performance, services offered, and delivery.
Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services. The Township's procurement procedures are determined by the Purchasing By-Law (No. 56-2015, as amended) which has been approved by Township Council and is mandatory for all Township Departments.
In accordance with the Township's Purchasing Policy, the Township reserves the right to accept or reject any bid. The work to be done (under the specifications listed for the tender) consists of supplying all labour, materials, and equipment to construct the work as outlined on the drawing(s) unless noted otherwise. The Form of Tender and Agreement lists which materials are to be supplied by the contractor. The Tenderer must satisfy themselves that they understand the meaning and intent of the drawings and specifications before submission of the tender.
Notice of Participation in Cooperative Buying Group(s)
This is a public notification that, as authorized by Council, effective January 21, 2025, the Township of South-West Oxford is a participating agency in one or more procurements conducted by the following cooperative buying group(s). For further information and access to notices, please review the websites below:
- Complete Purchasing Services
- Elgin Middlesex Oxford Purchasing Cooperative (EMOP)
- Ontario Education Collaborative Marketplace (OECM)
- Ministry of Government and Consumer Services (MGS/Supply Ontario)
- Ministry of Public and Business Service Delivery (MPBSD)
- Local Authority Services (LAS)
- Canoe Procurement Group of Canada
This notice is provided in accordance with the requirements under the Canadian Free Trade Agreement (CFTA).
Health and Safety Policies
All contractors performing work on Township-owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities and Duties Tendered". Before performing any work for the Township on Township-owned lands, successful bidders must submit a signed copy of Procedure #25.
Active Bids, Tenders, and Sales
Occasionally the municipality has surplus goods for sale. In fairness to the Township's ratepayers, the Township endeavors to achieve best value in the sale of all municipally-owned items. Tenders received after the submission date and time will not be considered and will be returned unopened to the bidder.
The Township of South-West Oxford is seeking the professional services of an experienced and qualified consulting firm to develop a Master Fire Plan for the South-West Oxford Fire & Emergency Services (SWOFES).
View and Print the Tender Documents
RFP Schedule:
|
Deadline for Questions |
April 16, 2025 |
|
Deadline for Posting Addenda |
April 22, 2025 |
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Submission Deadline |
April 29, 2025 no later than 1:00 p.m. EST |
Proposal submissions must be received in a sealed envelope/package. A submission label has been included in the RFP document for the convenience of the Proponent. The submission label is to be clearly marked as to its contents in the space provided and is to be securely attached to the front of the sealed proposal submission.
Completed submissions can be Mailed or Delivered (In Person or by Courier) to:
Township of South-West Oxford
312915 Dereham Line
Mount Elgin, Ontario N0J 1N0
Attn: Shane Caskanette, Fire Chief / CEMC
Fax or electronic EMAIL submissions will not be accepted.
Submissions shall be received until 1:00 p.m. EST, on Tuesday, April 29, 2025.
Proponents are solely responsible for ensuring Proposal submissions are received prior to the Closing Date and Time. Failure to submit the Proposal submission on or before the Submission Deadline will result in the Proposal submission being rejected.
For the purposes of this procurement process, the "RFP Contract" will be Shane Caskanette, Fire Chief/CEMC.
Recently Closed Bids and Tenders
This request for tender closed on Friday, March 28th, 2025 at 11:00 a.m.
A recommendation will be brought forward to Council for consideration at the Council Meeting on April 15, 2025.
Please contact Works Superintendent Adam Prouse with any questions: 519-485-0477 ext. 7060 or by email.
The tender for the Piper Municipal Drain 2024 closed on Thursday, March 6th at 12:00 p.m. (Noon).
At their meeting on March 18, 2025, Council passed the following resolution regarding this proposal:
RESOLVED that the Council of the Township of South-West Oxford receive report DD05-2025: Confirmation of Drainage Tender for the Piper Drain for information;
AND FURTHER THAT the tender submitted by Robinson Farm Drainage in the amount of $451,534.20 plus HST ($510,233.64 including HST) for the construction of the Piper Drain be approved.
Please direct any questions to Drainage Superintendent, Daniel Leduc.
Please be advised that this tender closed on Thursday, February 20th, 2025 at 11:00 a.m. local time.
At their meeting on March 4, 2025, Council passed the following resolution regarding this proposal:
RESOLVED That council receive report WD 2-2025 as information
AND FURTHER that council approves the tender bid of $2,725.00 per cut plus applicable taxes from D&D Commercial Property Maintenance LTD. for the 2025 and 2026 grass-cutting season.
Please contact Works Superintendent Adam Prouse with any questions.
This Request for Proposal is being issued by the Township of South-West Oxford for:
Telecommunications Installation (Beachville Service Area)
Design, Supply, Installation and Operation of fiber telecommunications
(Beachville Road and Surrounding Areas within the geographic limits of the Township of South-West Oxford)
Please be advised that this tender closed on January 30th, 2025 at 12:00 p.m. (Noon) EST.
For questions, please contact CAO Mary Ellen Greb: cao@swox.org or 519-485-0477 ext. 7025.
This request for tender closed on Wednesday, October 23rd, 2024 at 12:00 p.m. EST local time.
At their meeting on November 5, 2024, Council of the Township passed the following resolution:
RESOLVED that the Council of the Township of South-West Oxford receive report DD 05-2024: Confirmation of Drainage Tender for the Strik Municipal Drain 2024 as information;
AND FURTHER THAT the tender submitted by TAS Excavating & Rentals Ltd. in the amount of $239,599.14 plus HST ($270,747.02 including HST) for the construction of the Strik Municipal Drain 2024 be approved.
View and Print the Unofficial Results
View and Print the Tender Document
Questions should be directed to Drainage Superintendent, Daniel Leduc: drainage@swox.org or 519-485-0477 ext. 7033.