Purchasing and Procurement
The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs. When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.
We do not discriminate in favour of any particular type of supplier. When examining prices, quotes, and tenders; consideration is given to several factors including price, quality, performance, services offered, and delivery.
Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services. The Township's procurement procedures are determined by the Purchasing By-Law (No. 56-2015) which has been approved by Township Council and is mandatory for all Township Departments.
In accordance with the Township's Purchasing Policy, the Township reserves the right to accept or reject any bid. The work to be done (under the specifications listed for the tender) consists of supplying all labour, materials, and equipment to construct the work as outlined on the drawing(s) unless noted otherwise. The Form of Tender and Agreement lists which materials are to be supplied by the contractor. The Tenderer must satisfy themselves that they understand the meaning and intent of the drawings and specifications before submission of the tender.
Health and Safety Policies
All contractors performing work on Township-owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities and Duties Tendered". Before performing any work for the Township on Township-owned lands, successful bidders must submit a signed copy of Procedure #25.
Active Bids, Tenders, and Sales
Occasionally the municipality has surplus goods for sale. In fairness to the Township's ratepayers, the Township endeavors to achieve best value in the sale of all municipally-owned items.
| Tender 23-03: Tri-Axle Pony Pup |
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The Township is currently accepting bids to supply one new current model year aluminum Tri-axle Pony Pup.
Date: Friday, April 14th, 2023 Time: 12:00 p.m. (noon) local time Place: Township of South-West Oxford Municipal Office, 312915 Dereham Line, Mount Elgin, ON N0J 1N0
All proposals must be on Township forms, clearly marked and addressed. All tender forms must be sealed in an envelope and marked as "Tender 2023-3".
View and Print the Tender Document
For more information, please contact Works Superintendent Adam Prouse by email, or by phone: (519) 485-0477 x 7060. |
Recently Closed Bids and Tenders
| Tender 23-02: 3/4 Tonne Pickup Truck |
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This tender closed on Friday, March 3rd, 2023 at 11:00 a.m. local time. View the Unofficial Summary of Tender Results View and Print the Tender Document Questions regarding this tender can be directed to Works Superintendent Adam Prouse: (519) 485-0477 ext. 7060 or via email.
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| Tender 23-01: Asphalt Resurfacing, Shoulder and Paving |
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This tender closed on Friday, February 24th, 2023 at 11:00 a.m. local time. View the Unofficial Summary of Tender Results |
| Zeldenrijk Drain 2022 |
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This tender closed on Tuesday, July 5th, 2022 at 12:00 p.m. noon local time. View the Summary of Tender Results Questions regarding this tender, or to view the Form of Tender and Agreement Documents, may be directed to Drainage Superintendent Daniel Leduc by calling 519-485-0477 ext. 7033 or via email. |