Bid Listings and Results

Purchasing and Procurement

The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs.  When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.  

We do not discriminate in favour of any particular type of supplier.  When examining prices, quotes and tenders, consideration is given to several factors, including price, quality, performance, services offered and delivery.

Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services.  The Township's procurement procedures are determined by the Purchasing By-Law (No. 56-2015) which has been approved by Township Council and is mandatory for all Township Departments.

In accordance with the Township's Purchasing Policy, the Township reserves the right to accept or reject any bid. The work to be done (under the specifications listed for the tender) consists of supplying all labour, materials and equipment to construct the work as outlined on the drawing(s) unless noted otherwise. The Form of Tender and Agreement lists which materials are to be supplied by the contractor. The Tenderer must satisfy themselves that they understand the meaning and intent of the drawings and specifications before submission of the tender.

Health and Safety Policies

All contractors performing work on Township owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities & Duties Tendered".  Before performing any work for the Township on Township owned lands, successful bidders must submit a signed copy of Procedure #25.

Active Bids, Tenders and Sales

Occasionally the municipality has surplus goods for sale.  In fairness to the Township's ratepayers, the Township endeavors to achieve best value in the sale of all municipally owned items.

Supply of New 2022-2023 Motor Grader – Articulated - AWD

The Township of South-West Oxford is seeking Proposals from qualified respondents to provide pricing for the supply of one (1) New 2022-2023 Motor Grader - Articulated - AWD. Interested respondents must submit their Proposals in sealed envelopes marked, “Supply of One (1) New 2022-2023 Motor Grader - Articulated - AWD to the Township of South-West Oxford” to Adam Prouse, Works Superintendent, no later than January 28, 2022 at 11:00 a.m. EST. Submissions shall be addressed to 312915 Dereham Line, Mt. Elgin, ON N0J 1N0. Please contact Adam Prouse at 519-485-0477 ext. 7060 or email for a copy of the RFP.

View Form of Tender and Agreement Documents

Supply and Delivery of One (1) Triple Combination Fire Apparatus

South-West Oxford Fire and Emergency Services is seeking Proposals from qualified respondents to provide pricing for the supply and delivery of one (1) Triple Combination Fire Apparatus. Interested respondents must submit their Proposals in sealed envelopes marked, “Supply and Delivery of One (1) Triple Combination Fire Apparatus to South-West Oxford Fire and Emergency Services” to Rob Serson, Fire Chief, no later than February 15, 2022 at 4:30 p.m. EST. Submissions shall be addressed to 312915 Dereham Line, Mt. Elgin, ON N0J 1N0. Please contact Rob Serson at 519-485-0477 or by email for a copy of the RFP.

Addendum to RFP: Section 5.2, requiring a bid deposit, has been waived.

View Form of Tender and Agreement Documents

Supply of One (1) New Current Model Battery Electric Vehicle (B.E.V) Four Door Sedan

The Township of South-West Oxford is seeking Proposals from qualified respondents to provide pricing for the supply of one (1) New Current Model Battery Electric Vehicle (B.E.V) Four Door Sedan. Interested respondents must submit their Proposals in sealed envelopes marked, “Supply of One (1) New Current Model Battery Electric Vehicle (B.E.V) Four Door Sedan to the Township of South-West Oxford” to Adam Prouse, Works Superintendent, no later than February 4, 2022 at 12:00 p.m. noon EST. Submissions shall be addressed to 312915 Dereham Line, Mt. Elgin, ON N0J 1N0. Please contact Adam Prouse at 519-485-0477 ext. 7060 or email for a copy of the RFP.

View Form of Tender and Agreement Documents

Dodge Line Reconstruction 2022

The Township of South-West Oxford is now accepting tenders for the reconstruction of Dodge Line as follows:

Dodge Line from Sweaburg Road to a distance of 580 meters southwest of the intersection with Sweaburg Road in the Township of South-West Oxford, Village of Sweaburg.

Tenders to be entitled to considerations must be made on the forms provided therefore, and shall be enclosed in separate sealed opaque envelopes which shall be addressed to:

Mayor and Council

Corporation of the Township of South-West Oxford

R.R. #1, 312915 Dereham Line

Mount Elgin, Ontario N0J 1N0

 and endorsed: "Tender for the Dodge Line Reconstruction 2022" and shall arrive at the above address no later than:

Monday, February 7^th, 2022 at 12:00 noon, Local Time

All blank spaces shall be completely filled in. Numbers shall be stated in writing as well as in figures. There shall be no alterations or erasures and the tender shall be signed by the Tenderer or in the case of a Corporation, by its proper officers and the Corporate Seal shall be affixed. The Contractor shall complete all parts of the Tender form.

The Township of South-West Oxford reserves the right to reject all or any tenders received. The low or any tender shall not necessarily be accepted by the Owner. Tenders which are incomplete, illegible or obscure, or that contain additions not called for, erasures, alterations, errors or irregularities of any kind, or certain prices which appear to be unbalanced as to be likely to adversely affect the Corporation, may be rejected as informal.

Please contact Owen Moriarty of Spriet Associates Engineers & Architects for the complete tender package via email or by phone at 519-672-4100.

Recently Closed Bids and Tenders