Purchasing and Procurement
The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs. When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.
We do not discriminate in favour of any particular type of supplier. When examining prices, quotes, and tenders; consideration is given to several factors including price, quality, performance, services offered, and delivery.
Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services. The Township's procurement procedures are determined by the Purchasing By-Law (No. 56-2015) which has been approved by Township Council and is mandatory for all Township Departments.
In accordance with the Township's Purchasing Policy, the Township reserves the right to accept or reject any bid. The work to be done (under the specifications listed for the tender) consists of supplying all labour, materials, and equipment to construct the work as outlined on the drawing(s) unless noted otherwise. The Form of Tender and Agreement lists which materials are to be supplied by the contractor. The Tenderer must satisfy themselves that they understand the meaning and intent of the drawings and specifications before submission of the tender.
Health and Safety Policies
All contractors performing work on Township-owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities and Duties Tendered". Before performing any work for the Township on Township-owned lands, successful bidders must submit a signed copy of Procedure #25.
Active Bids, Tenders, and Sales
Occasionally the municipality has surplus goods for sale. In fairness to the Township's ratepayers, the Township endeavors to achieve best value in the sale of all municipally-owned items.
Thank you for your interest, there are currently no active bids, tenders or sales available from the Township. Subscribe to the page (via the button on the right side of the page) or follow us on social media to be updated when new opportunities arise.
Recently Closed Bids and Tenders (2023)
| RFP CS-2023-425: Building Condition Assessments |
| This request for proposal closed on Tuesday, July 25, 2023 at 2:00:01 p.m. local time. More information ca be found on the Oxford County Bids & Tenders website. |
| RFP-2023-05: Roads Needs Study (Oxford County) |
| This request for proposal closed on Tuesday, June 27, 2023 at 11:00:01 a.m. local time. More information can be found on the Oxford County website.
For more information, please contact Public Works Superintendent, Adam Prouse: 519-485-0477 x 7060 |
| Tender: Gravel Crushing (2023) |
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This tender closed on Friday, May 19th, 2023 at 11:00 a.m. local time. At their meeting on June 6, 2023, Council passed the following resolution: Resolution No. 11 Moved by George Way Seconded by Paul Buchner RESOLVED that the Council of the Township of South-West Oxford receive report WD 4-2023 as information; AND FURTHER THAT Council approves the bid of $2.32 per tonne plus applicable taxes from C.R. Chittick Construction as per the 2023 Gravel Crushing Tender. DISPOSITION: Motion Carried View the Unofficial Summary of Tender Results View and Print the Tender Document For more information, please contact Works Superintendent Adam Prouse. |
| Tender 2023-001: Greenworld Municipal Drain |
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This tender closed on Tuesday, May 10th at 12:00 p.m. local time. At their meeting on May 16, 2023, Council passed the following resolution: Resolution No. 11 Moved by George Way Seconded by Valerie Durston RESOLVED that the Council of the Township of South-West Oxford receive report DD 05-2023: Confirmation of Drainage Tender for the Greenworld Drain for information; AND FURTHER THAT the tender submitted by Robinson Farm Drainage Limited in the amount of $77,031.00 plus HST for the construction of the Greenworld Municipal Drain 2023 be approved. DISPOSITION: Motion Carried View the Unofficial Summary of Tender Results View and Print the Tender Document Further information and particulars are available at the Office of the Engineers: Michel Terzian, Project Coordinator at Headway Engineering: michel.terzian@headwayeng.ca or (226) 243-6614 ext. 4. |
| Tender 23-03: Tri-Axle Pony Pup (Public Works) |
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This tender closed on Friday, April 14th, 2023 at 12:00 p.m. local time. At their meeting on May 2, 2023, Council passed the following resolution: Resolution No. 10 Moved by Craig Gillis Seconded by George Way RESOLVED that Council receive report WD 3-2023 as information; AND FURTHER THAT council approve the purchase of one (1) new 2023 Cobra tri-axle pony pup from Rush Truck Centers of Canada Limited at a tendered price of $116,150.40 plus applicable taxes. DISPOSITION: Motion Carried View the Unofficial Summary of Tender Results View and Print the Tender Document Questions regarding this tender can be directed to Works Superintendent Adam Prouse: (519) 485-0477 ext. 7060 or via email. |
| Tender 23-02: Three Quarter Tonne Pickup Truck (Public Works) |
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This tender closed on Friday, March 3rd, 2023 at 11:00 a.m. local time. At their meeting on March 21, 2023, Council passed the following resolution: Resolution No. 8 Moved by Paul Buchner Seconded by George Way RESOLVED that Council receive report WD 2-2023 as information; AND FURTHER THAT council approve the purchase of one (1) new 2023 Dodge Ram 2500 4WD regular cab truck from Glassford Chrysler at a tendered price of $65,219.00 plus applicable taxes. DISPOSITION: Motion Carried View the Unofficial Summary of Tender Results View and Print the Tender Document Questions regarding this tender can be directed to Works Superintendent Adam Prouse: (519) 485-0477 ext. 7060 or via email. |
| Tender 23-01: Asphalt Resurfacing, Shoulder and Paving (Public Works) |
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This tender closed on Friday, February 24th, 2023 at 11:00 a.m. local time. At their meeting on March 7, 2023, Council passed the following resolution: Resolution No. 8 Moved by Jim Pickard Seconded by Valerie Durston RESOLVED that Council receive report WD 1-2023 as information; AND FURTHER THAT council approve the tender bid of $1,269,787.38 plus applicable taxes from Permanent Paving Ltd. to perform the work listed in the tender DISPOSITION: Motion Carried View the Unofficial Summary of Tender Results |