Purchasing and Procurement
The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs. When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.
We do not discriminate in favour of any particular type of supplier. When examining prices, quotes and tenders, consideration is given to several factors, including price, quality, performance, services offered and delivery.
Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services. The Township's procurement procedures are determined by the Purchasing By-Law (No. 56-2015) which has been approved by Township Council and is mandatory for all Township Departments.
In accordance with the Township's Purchasing Policy, the Township reserves the right to accept or reject any bid. The work to be done (under the specifications listed for the tender) consists of supplying all labour, materials and equipment to construct the work as outlined on the drawing(s) unless noted otherwise. The Form of Tender and Agreement lists which materials are to be supplied by the contractor. The Tenderer must satisfy themselves that they understand the meaning and intent of the drawings and specifications before submission of the tender.
Health and Safety Policies
All contractors performing work on Township owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities & Duties Tendered". Before performing any work for the Township on Township owned lands, successful bidders must submit a signed copy of Procedure #25.
Active Bids, Tenders and Sales
Occasionally the municipality has surplus goods for sale. In fairness to the Township's ratepayers, the Township endeavors to achieve best value in the sale of all municipally owned items.
There are currently no active tenders, or items for sale or bid at this time.
Recently Closed Bids and Tenders
| Couse-Curtis Drain 2021 |
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This tender closed on Friday, August 6th, 2021 at 10:00 a.m. local time. View the Form of Tender and Agreement Documents Questions regarding this tender may be directed to Drainage Superintendent Daniel Leduc at 519-485-0477 ext. 7033 or via email. |
| Van Wynsberghe Drain 2021 |
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This tender closed on Friday, August 6th, 2021 at 10:00 a.m. local time. View the Form of Tender and Agreement Documents |