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Bids and Tenders

Purchasing and Procurement

The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs.  When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.  

We do not discriminate in favour of any particular type of supplier.  When examining prices, quotes and tenders, consideration is given to several factors, including price, quality, performance, services offered and delivery.

Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services.  The Township's procurement procedures are determined by the Purchasing By-Law (No.56-2015) which has been approved by Township Council and is mandatory for all Township Departments.

Policies and Notices

Health and Safety

All contractors performing work on Township owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities & Duties Tendered".  Before performing any work for the Township on Township owned lands, successful bidders must submit a signed copy of Procedure #25.

For Sale/For Bid

Occassionally, the municipality has for sale surplus goods.  In fairness to the Township's ratepayers, the Township endeavors to acheive best value in the sale of all municipally owned items.  

There are currently no items for sale or bid at this time.

Bids and Tenders

Request for Quote: 2021 Gravel Crushing and Stockpiling

The Township of South-West Oxford is now accepting quotes for crushing and stock piling approximately 25,000 metric tonnes of 3/4" A gravel. Work is to be completed by November 30th, 2021. 

Sealed tenders addressed to 'Works Superintendent Adam Prouse' shall be received at the Township of South-West Oxford municipal office located at 312915 Dereham Line, RR #1, Mount Elgin, ON N0J 1N0 by Wednesday, March 31st, 2021 at 11:00 a.m., local time. Due to the COVID-19 pandemic, please call the office to schedule a time to drop off your bid at 519-485-0477.

In accordance with the Township's Purchasing Policy, the Township reserves the right to accept or reject any bid.

Questions regarding this tender may be directed to Works Superintendent Adam Prouse at 519-485-0477 ext. 7060 or via email.

View the tender documents.


Request for Tender: Stevens Drain 2020

The work to be done under this specification consists of supplying all labour, materials and equipment to construct the work as outlined on the drawing(s). The Form of Tender and Agreement lists which materials are to be supplied by the contractor. The Tenderer must satisfy themself that they understand the meaning and intent of the drawings and specifications before submission of this tender.

View the Summary of Tender Results - Unofficial Results 

View the tender documents

Stevens Drain 2020 Engineer's Report

Stevens Drain 2020 Plan


Request for Tender: 2021 (or newer) Tandem Dump Truck with snow plow and sander

This request for tender is for the supply, installation and delivery of (1) one current model 2021 or newer tandem dump truck with snow plow and sander. FOB the Township of South-West Oxford works yard at 312917 Dereham line Mt. Elgin ON.

View the Summary of Tender Results - Unofficial Results


Request for Tender: 2021-04 - Asphalt Resurfacing, Shouldering and Pulverizing(Karn Road, Salford Road, Pigram Line)

The work to be done is hot mix resurfacing, applying and compacting shoulder gravel and pulverizing of the sections of roads as outlined in the tender documents. The Contractor agrees to do the work as and when directed to be done by the Public Works Superintendent and to complete the same on or before October 1st, 2021, unless otherwise directed by the Public Works Superintendent.

View the summary of tender results - Unofficial Results

View the tender documents

See also: Procedure 25


Request for Tender: 2021-2023 Grass Cutting Contract

The Township of South-West Oxford is accepting tender applications for lawn maintenance, grass cutting and trimming, in areas within the Municipality for a three (3) year term. For the first year of this contract, the successful contactor will be on probation. The lowest or any quotation will not necessarily be accepted. The Township of South-West Oxford reserves the right to award the contract in any manner it may choose and to accept or reject any bid.

View the summary of tender results - Unofficial Results

View the tender documents

See Also: Procedure 25

See Also: 2021 Grass Cutting Maps


Municipal Contacts
Chief Administrative Officer (CAO)
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Vacant
Phone: 519-485-0477 
Email: revenueofficer@swox.org
 
Chief Building Official (CBO)
Vacant
Phone: 519-485-0477 
Email: building@swox.org
Building Inspector
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Administrative Assistant - Building
Deb Dawson
Phone: 519-485-0477 Ext. 228
Email: building@swox.org
 
Development Planner
Community and Strategic Planning Office,
County of Oxford

Christie Basalle, M.Pl
Phone: 519-539-9800 Ext. 3208
Email: cbasalle@oxfordcounty.ca
By-Law Enforcement Officer
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Drainage
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Vacant
Phone: 519-485-0477
Email: revenueofficer@swox.org
 
Payroll Administrator
Brooke Crane
Phone: 519-485-0477 Ext. 226
Email: payroll@swox.org
 
Administrative Assistant
Laura Pickersgill
Phone: 519-485-0477 Ext. 221
Email: generaladmin@swox.org
 
Fire Chief & CEMC
Jeff VanRybroeck
Phone: 519-485-0477 Ext. 257
Email: fireChief@swox.org
 
Works Superintendent
Bill Freeman
Phone: 519-485-0477 Ext. 260
Email: bfreeman@swox.org
 
Foreman
Larry Hughes
Phone: 519-485-0477 Ext. 258
Email: lhughes@swox.org
 
Lead Hand
Adam Prouse
Phone: 519-485-0477 Ext. 258
Email: aprouse@swox.org
 
Chief Administrative Officer
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 

Township of South-West Oxford

Located in South Western Ontario, in the South West section of Oxford County and serves as a regional centre for industry, commerce and recreation.

The Township oversees 87,588 acres with a population of 7,544 and we have Canada’s busiest highway in our front yard! With a rich agricultural heritage, please stop by and enjoy our diverse Township. 

The Township’s mission is be "a leader in the development and delivery of municipal services for the growth and well being of our community"

Contact Us

312915 Dereham Line
Mt. Elgin, On N0J 1N0
Hours: Monday – Friday 
8:30 am to 4:30 pm
Phone: 519-877-2702 / 519-485-0477
Fax: 519-485-2932

Copyright © 2019 SWOX, All rights reserved