Council

Regular Council meetings are open to the public and are normally held on the first Tuesday of every month at 9:00 am and the third Tuesday of every month at 7:00 pm in the Council Chambers, located at 312915 Dereham Line, Mount Elgin ON.

Role of Council

(s. 224 of the Municipal Act, 2001)

  • to represent the public and to consider the well-being and interests of the municipality
  • to develop and evaluate the policies and programs of the municipality
  • to determine which services the municipality provides
  • to ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decision of Council
  • to maintain the financial integrity of the municipality; and
  • to carry out the duties of council under this or any other Act.

Role of Head Council

(s. 225 of the Municipal Act, 2001)

  • to act as chief executive officer of the municipality
  • to preside over council meetings so that its business can be carried out efficiently and effectively
  • to provide leadership to the council
  • without limiting clause (c), to provide information and recommendations to the council with respect to the role of council described in clauses 224 (d) and (d.1)
  • to represent the municipality at official functions; and
  • to carry out the duties of the head of council under this or any other Act

Council Members

Township Council consists of the Mayor and councillors, one from each of the Township’s six wards. Councillors are elected by a vote of residents in their ward, while, the Mayor, also referred to as Head of Council is elected Township-wide.
Members of Council are elected by residents to a four-year term of office, with the present Township Council's term ending in November of 2018. Council acts as South-West Oxford's decision-making body and Councillors in the municipality play three main roles: a representative role, a policy making role, and a stewardship role. Decisions of the municipality are made by council as a whole. Generally, the head of council does not have any more power than any other member of council to make decisions on behalf of the municipality as decisions of Council are made by consensus.
The elected Council represents the public and considers the well-being and interests of the Township on a range of matters such as roads, emergency services, building and structures, by-law enforcement, administration, licensing, property taxes, winter maintenance, and economic development. Council develops and determines which services the municipality provides and carries out the duties of Council under the Municipal Act and other provincial legislation.

Meet your Council

photo of current council

SWOX ward boundary

2017 Council Agendas & Minutes

Council Meetings are usually held:
1st Tues of the month and start at 9 am
3rd Tues of the month and start at 7 pm

January 3, 2017 - 9:00 am Agenda  Minutes
January 17,2017 - 7:00 pm Agenda  Minutes
February 7, 2017 - 9:00 am Agenda  Minutes
February 21, 2017 - 7:00 pm Agenda  Minutes
February 28, 2017 - GRANTS NIGHT - 6:30 pm Agenda  Minutes
March 7, 2017 - 9:00 am Agenda  Minutes
March 21, 2017 - 7:00 pm Agenda  Minutes
April 4, 2017 - 9:00 am Agenda  Minutes
April 18, 2017 - 7:00 pm Agenda  Minutes
May 2, 2017 - 9:00 am Agenda  Minutes
May 16, 2017 - 7:00 pm Agenda  Minutes
June 6, 2017 - 9:00 am Agenda  Minutes
June 20, 2016 - 7:30 pm Agenda  Minutes
July 11, 2107 - 9:00 am Agenda  Minutes
August 8, 2017 - 9:00 am Agenda  Minutes
September 5, 2017 - 9:00 am Agenda  Minutes
September 19, 2017 - 7:00 pm Agenda  Minutes
October 3, 2017 - 9:00 am Agenda  Minutes
October 17, 2017 - 7:00 pm  Agenda  Minutes
November 7, 2017 - 9:00 am  Agenda  Minutes
November 21, 2017 - 7:00 pm  Agenda  Minutes
December 5, 2017 - 9:00 am  Agenda  Minutes
December 19, 2017 - 7:30 pm  Agenda  Minutes

View previous years Council Agenda & Minutes here

Correspondence

Correspondence to Council can be sent to the Township Office, 312915 Dereham Line, Mount Elgin ON, NOJ 1N0 to the attention of the Clerk or e-mailed to: clerk@swox.org

Delegations at Council

If you have a concern or need a decision of Council on a particular matter, you have the right to appear as a delegation at a meeting with Councillors to discuss your concerns.

If you have a concern about something happening in the Township, contact Township Staff to discuss the issue before registering as a delegation. Some concerns can be addressed by staff without having to go to Council for a decision and may lead to more rapid resolution of your concerns.

If your issue cannot be resolved by staff, staff can then advise you of the next steps to address your concerns, which may include appearing before Council.

Anyone who wishes to make a presentation to Council is required to make an appointment by contacting the Clerk who will advise of the best date and time to make a presentation. If there are multiple delegates wishing to address an issue, the Clerk may encourage them to select one spokesperson to present their views within the allotted time frame. Any documentation to be presented should be delivered to the Township by the Wednesday prior to the meeting for inclusion in the distributed Council Agenda package. Please note that correspondence intended for Council is generally received as public information which is subject to the Municipal Freedom of Information and Protection of Privacy Act. Any person submitting correspondence shall advise the Clerk of any confidential items and the general nature of the confidentiality.

Delegations are generally scheduled for up to 30 minutes, which generally allows for a 15 minute presentation and then time for questions from Council.  Following parliamentary rules of procedure, as a delegation, you should not speak disrespectfully of any person, use offensive words, speak on any subject other than the subject for which you have received approval, disobey any decision of the Mayor, or enter into cross debate with other delegations, staff, or Members of Council.

Municipal Contacts
Chief Administrative Officer (CAO)
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Stacy Weicker
Phone: 519-485-0477 Ext. 222
Email: revenueofficer@swox.org
 
Chief Building Official (CBO)
Aaron Stewardson
Phone: 519-485-0477 Ext. 229 
Email: cbo@swox.org
Building Inspector
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Administrative Assistant - Building
Deb Dawson
Phone: 519-485-0477 Ext. 228
Email: building@swox.org
 
Development Planner
Community and Strategic Planning Office,
County of Oxford

Ron Versteegen,
Phone: 519-539-9800 Ext. 3214
Email: rversteegen@oxfordcounty.ca
 
By-Law Enforcement Officer
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Drainage
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Stacy Weicker
Phone: 519-485-0477 Ext. 222
Email: revenueofficer@swox.org
 
Payroll Administrator
Brooke Crane
Phone: 519-485-0477 Ext. 226
Email: payroll@swox.org
 
Administrative Assistant
Laura Pickersgill
Phone: 519-485-0477 Ext. 221
Email: generaladmin@swox.org
 
Fire Chief & CEMC
Jeff VanRybroeck
Phone: 519-485-0477 Ext. 257
Email: fireChief@swox.org
 
Works Superintendent
Bill Freeman
Phone: 519-485-0477 Ext. 260
Email: bfreeman@swox.org
 
Foreman
Larry Hughes
Phone: 519-485-0477 Ext. 258
Email: lhughes@swox.org
 
Lead Hand
Adam Prouse
Phone: 519-485-0477 Ext. 258
Email: aprouse@swox.org
 
Chief Administrative Officer
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 
Copyright © 2016 SWOX, All rights reserved.