Purchasing and Procurement

The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs.  When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.  

We do not discriminate in favour of any particular type of supplier.  When examining prices, quotes and tenders, consideration is given to several factors, including price, quality, performance, services offered and delivery.

Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services.  The Township's procurement procedures are determined by the Purchasing By-Law (No.56-2015) which has been approved by Township Council and is mandatory for all Township Departments.

Policies and Notices

Health and Safety

All contractors performing work on Township owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities & Duties Tendered".  Before performing any work for the Township on Township owned lands, successful bidders must submit a signed copy of Procedure #25.

Surplus Land

The Township is required under Section 270 of the Municipal Act to adopt and maintain policies with respect to its sale and disposition of land.  The Township's Surplus Land Policy (By-Law No. 42-2015) was enacted by Council and contains procedures to be followed prior to any sale of municipally owned property.

There is currently no surplus land for sale by the Township.

For Sale/For Bid

Occassionally, the municipality has for sale surplus goods.  In fairness to the Township's ratepayers, the Township endeavors to acheive best value in the sale of all municipally owned items.  

There are currently no items for sale or bid at this time.

Bids and Tenders

PRESSEY LINE BRIDGE REPLACEMENT AT CATFISH CREEK - TENDER NOTICE


SEALED TENDERS, clearly marked as to contents will be received at the Township of Malahide Office, 87 John Street South, Aylmer, until 12:00 noon on TUESDAY, 26 SEPTEMBER 2017.


PRESSEY LINE BRIDGE REPLACEMENT AT CATFISH CREEK
for the supply of all labour, equipment and materials for the replacement of the Pressey Line Bridge on Pressey Line, east of the Village of Springfield:
- 31.5m Precast Open Bottom Culvert, Footings, Wingwalls and Headwall
- 525± Granular B
- 300t± Granular A
- 175t± Asphalt Paving
including appurtenances and other associated work.


Plans and specifications may be obtained from www.merx.com, or on application to the undersigned.


The lowest or any tender not necessarily accepted.  Tender Notice Available Here.


Matt Sweetland, P.Eng.

msweetland@cjdleng.com

Municipal Contacts
Chief Administrative Officer (CAO)
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Vacant
Phone: 519-485-0477 
Email: revenueofficer@swox.org
 
Chief Building Official (CBO)
Vacant
Phone: 519-485-0477 
Email: building@swox.org
Building Inspector
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Administrative Assistant - Building
Deb Dawson
Phone: 519-485-0477 Ext. 228
Email: building@swox.org
 
Development Planner
Community and Strategic Planning Office,
County of Oxford

Christie Basalle, M.Pl
Phone: 519-539-9800 Ext. 3208
Email: cbasalle@oxfordcounty.ca
By-Law Enforcement Officer
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Drainage
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Vacant
Phone: 519-485-0477
Email: revenueofficer@swox.org
 
Payroll Administrator
Brooke Crane
Phone: 519-485-0477 Ext. 226
Email: payroll@swox.org
 
Administrative Assistant
Laura Pickersgill
Phone: 519-485-0477 Ext. 221
Email: generaladmin@swox.org
 
Fire Chief & CEMC
Jeff VanRybroeck
Phone: 519-485-0477 Ext. 257
Email: fireChief@swox.org
 
Works Superintendent
Bill Freeman
Phone: 519-485-0477 Ext. 260
Email: bfreeman@swox.org
 
Foreman
Larry Hughes
Phone: 519-485-0477 Ext. 258
Email: lhughes@swox.org
 
Lead Hand
Adam Prouse
Phone: 519-485-0477 Ext. 258
Email: aprouse@swox.org
 
Chief Administrative Officer
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 
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